The project manager’s answer to project management is project management tools. Simple projects only require a checklist, whereas more complex projects necessitate proper planning, task assignment, deadline setting, ensuring that everyone adheres to them, and time tracking.
Quantifying, objectifying, segregating, and delegating tasks properly and proportionately is critical, and this is where modern tools come in. There are a lot of project management software tools out there, and if you’re new to project management, it can be difficult to figure out what’s important, what’s useful, and what’s not.
1. Kissflow Project
This all-in-one app is one of the most popular project management tools available. Kissflow Project is an excellent project management tool for both experienced project managers and those who are new to the field. With a comprehensive set of project management features, Kissflow Project ticks all the boxes. This one-stop solution is an excellent choice for all types of organizations because of its easy-to-use and attractive Graphical User Interface.
Custom forms, rule-based WIP limits, and personalized boards cater to your project’s and organization’s specific requirements. The “user swimlane view” gives you a complete picture of what each project member is working on.
Free plan: Three users can collaborate on a single project board.
Starter plan: $35 per year for up to five users and five projects. Each additional user incurs a $5 surcharge.
Pro plan: $60 per year for up to five users and ten projects. Each additional user adds $10 to the total.
Customized: negotiable pricing is included in the enterprise plan.
Summary
- 1. This all-in-one app is one of the most popular project management tools available.
- Kissflow Project is an excellent project management tool for both experienced project managers and those who are new to the field.
- With a comprehensive set of project management features, Kissflow Project ticks all the boxes.
- Free plan: Three users can collaborate on a single project board.
- Starter plan: $35 per year for up to five users and five projects.
2. Trello
Trello is a popular project task management app with built-in collaboration tools for collaborating with your team. It’s easy to use, lightweight, and simple to set up. It creates tasks and keeps track of them using boards, lists, and cards. Within the cards, users can collaborate, share files, and leave comments.
There is a lack of reporting and time-tracking functionality. It’s ideal for individuals or small teams who manage a small number of projects at once.
Pricing: The basic plan is completely free to use. Paid plans, on the other hand, include automation, integrations, priority support, and more.
Summary
- Trello is a popular project task management app with built-in collaboration tools for collaborating with your team.
- It’s easy to use, lightweight, and simple to set up.
- It creates tasks and keeps track of them using boards, lists, and cards.
- Within the cards, users can collaborate, share files, and leave comments.
- Paid plans, on the other hand, include automation, integrations, priority support, and more.
3. Asana
Asana is a collaborative project management software as a service (SaaS). Workflows can be used to automate recurring tasks. It’s user-friendly, with a variety of task displays and the ability to add custom fields and forms. You can also invite an unlimited number of guests. It’s also possible to create custom rules and approval workflows.
While Asana has a lot to offer in terms of productivity and collaboration, many of the core project management features are handled through integrations, which may not be ideal for all users. It’s suitable for all types of businesses, but not for freelancers. Although some users believe Asana’s interface is overly simple and the system is too rigid, it does offer powerful task management and collaboration tools. If Asana’s style of project management software matches yours, you’ll love it.
Pricing: A free plan for up to 15 users is available. You can view tasks as lists, on a calendar, or on a Kanban board to manage them. Timelines, reporting, custom fields, automation rules, and more are included in their Premium plan, which costs $10.99 per month per user. Approvals, portfolios, rule builders, workload, and advanced integrations are all available in the Business plan, which are not available in the other plans. When paid annually, it costs $24.99 per user per month.
Summary
- Asana is a collaborative project management software as a service (SaaS).
- Workflows can be used to automate recurring tasks.
- It’s user-friendly, with a variety of task displays and the ability to add custom fields and forms.
- You can also invite an unlimited number of guests.
- It’s also possible to create custom rules and approval workflows.
- It’s suitable for all types of businesses, but not for freelancers.
- If Asana’s style of project management software matches yours, you’ll love it.
- You can view tasks as lists, on a calendar, or on a Kanban board to manage them.
- Approvals, portfolios, rule builders, workload, and advanced integrations are all available in the Business plan, which are not available in the other plans.
4. Zoho Projects
Zoho Projects is a popular Zoho product that allows businesses to keep track of tasks, collaborate, track bugs, and generate intuitive reports. Gantt charts and the ability to billable hours on multiple projects at the same time are among the tools available. Zoho Projects also has a robust set of communication tools, including real-time chat and discussion forums.
Many users complain that the Gantt charts are difficult to use, and that the reporting breakdown is insufficient for large teams. From within the tool, you can share documents.
Pricing: When it comes to subscription plans, Zoho offers several options:
- There is a perpetually free version with limited features and users.
- Custom statuses and issue tracking are included in the $3 Standard plan. It can accommodate up to ten users.
- The Express plan costs $4 per month and allows for up to 50 users. Recurring tasks, Gantt charts, and timesheet approvals are all included.
- The Premium plan costs $5 per month and allows for up to 100 users. Task automation, business rules, resource utilization, and budgeting are all included.
- The Enterprise plan costs $6 per month and has no limit on how many users can be added. Some of the features include custom roles, global Gantt charts, and inter-project dependencies.
All monthly plans are per user.
Summary
- Zoho Projects is a popular Zoho product that allows businesses to keep track of tasks, collaborate, track bugs, and generate intuitive reports.
- Gantt charts and the ability to billable hours on multiple projects at the same time are among the tools available.
- Zoho Projects also has a robust set of communication tools, including real-time chat and discussion forums.
- There is a perpetually free version with limited features and users.
- Custom statuses and issue tracking are included in the $3 Standard plan.
- The Express plan costs $4 per month and allows for up to 50 users.
- The Premium plan costs $5 per month and allows for up to 100 users.
- Some of the features include custom roles, global Gantt charts, and inter-project dependencies.
- All monthly plans are per user.
5. Wrike
Wrike is a cloud-based project management app that makes project planning simple, allows you to track your team’s progress, keep track of deadlines, and collaborate with all stakeholders with ease. Task management, Gantt Charts, a real-time newsfeed, and other advanced features are available. You can prioritize tasks to ensure that the most important tasks are completed first and that deadlines are met. There are numerous integration options, making it a versatile project management tool.
For most new users, the sheer number of features can be overwhelming, and the unintuitive interface doesn’t help matters. It’s ideal for a variety of internal teams, including marketing, software development, and professional services.
Pricing: A freemium version with limited features and up to five users is available. Paid plans begin at $9.80 per user per month. A Business plan is available for $24.80 per user per month. Subtasks, Gantt charts, time tracking, and workflows are all supported.
Summary
- Wrike is a cloud-based project management app that makes project planning simple, allows you to track your team’s progress, keep track of deadlines, and collaborate with all stakeholders with ease.
- Task management, Gantt Charts, a real-time newsfeed, and other advanced features are available.
- You can prioritize tasks to ensure that the most important tasks are completed first and that deadlines are met.
- There are numerous integration options, making it a versatile project management tool.
- It’s ideal for a variety of internal teams, including marketing, software development, and professional services.
- Pricing: A freemium version with limited features and up to five users is available.
- Paid plans begin at $9.80 per user per month.
- A Business plan is available for $24.80 per user per month.
- Subtasks, Gantt charts, time tracking, and workflows are all supported.
6. Monday.com
Monday.com is an intuitive, simple project management software that combines a visually appealing interface with useful project visualization tools. It’s adaptable and transparent in how it organizes your work. On top of that, there are project templates from which you can create your own boards. There are several display options, including a map view and a calendar view.
The lack of recurring tasks is a common source of customer dissatisfaction. For some users, navigating the mobile app is difficult. They also provide excellent security, a wide range of features, and simple customization.
Pricing: The pricing structure is excessively complex. There is no freemium plan, so you’ll have to spend time every month figuring out how many users, automation, and integration actions you’ll need. Paid plans begin at $39 per month for up to five users.
Summary
- Monday.com is an intuitive, simple project management software that combines a visually appealing interface with useful project visualization tools.
- It’s adaptable and transparent in how it organizes your work.
- On top of that, there are project templates from which you can create your own boards.
- There are several display options, including a map view and a calendar view.
- There is no freemium plan, so you’ll have to spend time every month figuring out how many users, automation, and integration actions you’ll need.
- Paid plans begin at $39 per month for up to five users.
7. ProofHub
Task lists, workflows, Gantt charts, discussions, calendars, and documents are all centralized in ProofHub. It allows you to plan, organize, and track the tasks of your team. It also facilitates collaboration between teams and with external clients. There are numerous reports available, such as workload and resource reports.
ProofHub has a small number of integrations and task management options due to its focus on simplicity. It’s suitable for both freelancers and small and medium-sized businesses.
Pricing: ProofHub has no limit on the number of users and charges a flat fee regardless of that number. There are two plans available: the Essential plan is $50 per month, and the Ultimate Control plan is $99 per month.
Summary
- Task lists, workflows, Gantt charts, discussions, calendars, and documents are all centralized in ProofHub.
- It allows you to plan, organize, and track the tasks of your team.
- It also facilitates collaboration between teams and with external clients.
- There are numerous reports available, such as workload and resource reports.
- ProofHub has a small number of integrations and task management options due to its focus on simplicity.
- There are two plans available: the Essential plan is $50 per month, and the Ultimate Control plan is $99 per month.
8. Clarizen
Clarizen is a well-reviewed online project management tool for mid- to large-sized businesses. Because the system is only for web-based project management, the lack of a mobile app may limit the system’s utility for some teams. The robust reporting features and ability to track resource use are popular among users, but it lacks a to-do list and time tracking.
Because it has specific ways of managing workflows, the learning curve is a little steep. Clarizen is best for enterprise-level project managers, IT organizations, and professional services teams who need powerful, flexible, and intuitive web-based project management software.
Pricing: Pricing is not published but can be obtained upon request.
Summary
- Clarizen is a well-reviewed online project management tool for mid- to large-sized businesses.
- Because the system is only for web-based project management, the lack of a mobile app may limit the system’s utility for some teams.
- The robust reporting features and ability to track resource use are popular among users, but it lacks a to-do list and time tracking.
- Because it has specific ways of managing workflows, the learning curve is a little steep.
- Clarizen is best for enterprise-level project managers, IT organizations, and professional services teams who need powerful, flexible, and intuitive web-based project management software.
- Pricing: Pricing is not published but can be obtained upon request.
9. Airtable
Airtable combines the best aspects of spreadsheets and databases. It’s adaptable and simple to use, and it’s suitable for businesses of all sizes. It lacks robust reporting capabilities, which may be an issue for some users.
You can use the database to store information for task management and project planning. Many users appreciate the flexibility of data organization that Airtable’s spreadsheets provide. There are several views available, including Kanban, list, grid, and calendar.
Pricing: Airtable offers a free plan with basic features such as rich field types, multiple views, and collaboration. Paid plans start at $10 per user per month for businesses with more data storage needs. Advanced features like custom branded forms, personalized views, and domain restricted sharing are available in their Pro plan.
Summary
- Airtable combines the best aspects of spreadsheets and databases.
- It’s adaptable and simple to use, and it’s suitable for businesses of all sizes.
- It lacks robust reporting capabilities, which may be an issue for some users.
- You can use the database to store information for task management and project planning.
- Paid plans start at $10 per user per month for businesses with more data storage needs.
- Advanced features like custom branded forms, personalized views, and domain restricted sharing are available in their Pro plan.
10. Kanban Tool
The Kanban Tool is a good place to start if you’re new to agile development. It provides a visual representation of your workflow as well as time-tracking capabilities. Notifications, reporting, and team management features make collaboration and task tracking simple.
Reporting, document sharing, a native mobile app, and other features make it ideal for medium and large businesses. The Kanban tool also allows enterprise users to host the software on their own servers.
Pricing: It isn’t geared toward freelancers, but there is a free plan that supports two project boards and allows up to two users. Paid plans begin at $5 per user per month and include unlimited boards. Enterprises can get advanced features like time tracking, reporting, user management, and process automation for $9 per user per month.
Summary
- The Kanban Tool is a good place to start if you’re new to agile development.
- It provides a visual representation of your workflow as well as time-tracking capabilities.
- Notifications, reporting, and team management features make collaboration and task tracking simple.
- Reporting, document sharing, a native mobile app, and other features make it ideal for medium and large businesses.
- The Kanban tool also allows enterprise users to host the software on their own servers.
- Paid plans begin at $5 per user per month and include unlimited boards.